Pay ID

There are different circumstances under which employees can accomplish work (work overtime, work during the weekend, and so on) or be absent ( due to sickness, vacation, or other reasons). In MobiClocks, pay IDs are used to account for such circumstances and to assist in calculating Payroll.

This section of Administration is where you create and configure pay IDs. It is divided into two separate sets:

• General pay IDs. Used to account for accomplished work.
• Leave pay IDs. Used to account for the cases when employees are on leave.

Pay IDs are assigned to employee timelogs based on when the work was accomplished or the reason indicated for a leave request. The rules for applying pay IDs are defined in Administration () > Pay Policy.

General pay IDs

General pay IDs are used to account for accomplished work and cannot be modified. The following general pay IDs are available:

• REG (Regular)
• OT (Overtime). Overtime refers to any hours worked by an employee that exceed the standard or normal working hours established by their employer.
• DT (Double-time). Double-time is a higher rate of pay that some employers offer for hours worked in excess of a certain threshold, typically beyond a certain number of hours in a single day or week.

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NOTE

You can set pay rates for Regular, Overtime, or Double-Time work in Company Details or individual employee profile.

• HOL (Holiday) and HOL_WORK (Holiday Work). These pay IDs are applied if the employee has not worked due to a holiday or has worked on a holiday. Read more in Holiday actions.
• SFT1 (Shift Differential 1), SFT2, and SFT3. Shift differentials are used to account for work done during non-standard hours (night shifts for example). There are three shift differentials pay IDs to cover different hours within a day. A shift differential accounts for an additional or premium pay rate that employees receive on top of their regular or overtime pay. Therefore, if, for example, an employee has worked overtime during shift differential hours, they must receive both the overtime and shift differential pay for that period. Shift differential hours are configured in pay policy groups.

The policies for applying general pay IDs are specified through pay policy groups.

Leave pay IDs

This set of pay IDs is used to indicate the type of leave request. By default, you have the following IDs:

• BER (Bereavement)
• JUR (Jury Duty)
• SIC (Sick)
• VAC (Vacation)

You can remove any of these, apart from VAC, and add new ones.

Affecting PQ and OT/DT

For each pay ID, you can choose if it affects production quantity or overtime and double-time calculations.

Production quantity

In the production quantity column, you have Hourly and Salary options, so you can activate or deactivate the setting for hourly and salary employees separately. If the setting is deactivated for a particular pay ID, the hours tracked under that pay ID are not accounted for when tracking production quantity. For example, you may not want to include vacations in production quantity calculations, as no actual production is carried out when an employee is on vacation.

Overtime and double-time

If the Affect OT/DT setting is deactivated for a particular pay ID, the hours tracked under that pay ID are not accounted for in overtime and double-time calculations.