Pay ID

There are different circumstances under which employees can accomplish work (work overtime, work during the weekend, and so on) or be absent (due to sickness, vacation, or other reasons). In MobiClocks, pay IDs are used to account for such circumstances and to assist in calculating Payroll.

This section of Administration is where you create and configure pay IDs. It's divided into three sets, each on its own tab:

• System. Pay IDs used to account for accomplished work.
• Leave. Pay IDs used to account for the cases when employees are on leave.
• Shift Differentials. Pay IDs used to account for premium hours worked during job site shifts.

Pay IDs are assigned to employee timelogs based on when the work was accomplished, the reason indicated for a leave request, or the shift assigned to the employee. The rules for applying system pay IDs are defined in Administration () > Pay Policy.

System pay IDs

System pay IDs are used to account for accomplished work and can't be modified. The following system pay IDs are available:

• REG (Regular)
• OT (Overtime). Overtime refers to any hours worked by an employee that exceed the standard or normal working hours established by their employer.
• DT (Double-time). Double-time is a higher rate of pay that some employers offer for hours worked in excess of a certain threshold, typically beyond a certain number of hours in a single day or week.

• HOL (Holiday) and HOL_WORK (Holiday Work). These pay IDs are applied if the employee hasn't worked due to a holiday or has worked on a holiday. Read more in Holiday actions.
• SFT1 (Shift Differential 1), SFT2, and SFT3. These shift differentials are used to account for work done during non-standard hours, such as night shifts. There are three shift differential pay IDs to cover different hours within a day. A shift differential accounts for an additional or premium pay rate that employees receive on top of their regular or overtime pay. Therefore, if, for example, an employee has worked overtime during shift differential hours, they must receive both the overtime and shift differential pay for that period. Shift differential hours for these pay IDs are configured in pay policy groups. They're separate from shift differential pay IDs, which are based on the shift assigned to the employee on a job site.

The policies for applying system pay IDs are specified through pay policy groups.

Leave pay IDs

This set of pay IDs is used to indicate the type of leave request. By default, you have the following IDs:

• BER (Bereavement)
• JUR (Jury Duty)
• SIC (Sick)
• VAC (Vacation)

You can remove any of these, apart from VAC, and add new ones.

Shift differential pay IDs

Shift differential pay IDs are used with Shift management to track premium hours worked during less desirable shifts, such as night shifts. You link a shift differential pay ID to a job site shift, and MobiClocks then calculates differential hours for the employees assigned to that shift. See Shift differentials to learn how differential hours are calculated.

To create a shift differential pay ID:

1. In Administration () > Pay ID, select the Shift Differentials tab.
2. Select Create.
3. Fill in the following fields:
   • Name. The name of the pay ID, for example, NIGHT. The name must be 2 to 7 characters long and can contain only uppercase letters (A-Z), digits (0-9), and underscores (_).
   • Description. A description of the shift differential.
4. Select Save.

Each shift differential pay ID has edit and delete actions. You can't delete a shift differential pay ID while it's linked to a shift.

Affecting PQ and OT/DT

For each pay ID, you can choose if it affects production quantity or overtime and double-time calculations.

Production quantity

In the production quantity column, you have the Hourly, Salary, and Salary Actual options, so you can activate or deactivate the setting for hourly and salary employees separately. If the setting is deactivated for a particular pay ID, the hours tracked under that pay ID aren't accounted for when tracking production quantity. For example, you may not want to include vacations in production quantity calculations, as no actual production is carried out when an employee is on vacation.

Overtime and double-time

If the Affect OT/DT setting is deactivated for a particular pay ID, the hours tracked under that pay ID aren't accounted for in overtime and double-time calculations.

Affecting per diem

Choose if the pay ID affects per diem. See Environment-level per diem setup to learn more.

Eligibility for offsite

Choose if the pay ID is eligible for offsite. See Apply cost codes to learn more.