Employee list

The employee list is a table with employee names and a number of employee properties. You can access the table by navigating to the Employees page from the left-hand navbar in your MobiClocks Web App.

Clicking on the employee entry takes you to the employee profile, where you can edit employee details. The table has the following fields:

• Employee name
• Role. The roleof the employee within the organization.
• Phone number. Employee's phone number.
• Synced status. Indicates if the employee has been created manually or imported from a third-party integration, showing the name of the integration.
• Company. Employee's company.
• Pay Group. Employee's pay group.
• Pay rate. Employee's pay rates.
• Job Site. The job sites that the employee is assigned to. Read more in Job Site History.
• Status. The status of the employee profile.
• User Account. The status of the employee's user account.

Employee card

You can also select the employee's profile picture to open the employee card, which is a summary of the key employee details. The following screenshot shows an example of an employee card.

The card includes the following details:

• Profile picture
• Name
• Employee number. The employee number assigned to the employee.
• Pay group. Employee's pay group.
• Email
• Phone
• Job title. Employee's job title.
• Company. The company that the employee is assigned to. The history of past companies is available as well.
• Skills. The skill tagsadded in the employee profile.
• Certificaiton. Employee's certifications if any.
• Main job site. The main job site of the employee. The history of past main job sites is available as well.

Customizing and filtering the employee list

Each of the fields mentioned above has search or filtering options that you can use to locate employee profiles based on your chosen criteria. Additionally, the more icon in the top left corner of the table opens a menu where you can choose which columns to display. Some columns are mandatory, while others are optional. The folllowing screenshot shows the column visibility menu.

Lastly, you have an option to filter out employee profiles based on when they have last been active in the system. Apart from the Show All option selected by default, you have Inactive for 3 weeks and Inactive for custom period, which you can select and enter a custom period of time. The following screenshot shows the filtering options.

Exporting the employee list

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PERMISSIONS

Your role needs to have the Export employees permission activated under Administration > Role Permissions > Employees to be able to export employees.

To export your complete list of employees, select the Import/Export button and choose the Export XLSX option. This will export an XLSX document that contains all the possible employee fields. The fields that don't contain any data (for example, if the corresponding property is not activated for your employee profiles) will be left blank. The following fields are included:

• Employee Number: The employee number.
• First Name: Employee's given name.
• Last Name: Employee's surname.
• Job Title: Employee's job title.
• Email: Employee contact email.
• Phone Number: Employee contact number.
• Street Address: Employee mailing address.
• City: Employee city.
• State: Employee state/province.
• Zip Code: Postal code.
• Last 4 SS#: Last four digits of Social Security Number.
• Company: Employee's company.
• Employee Status: Employee's status.
• Pay Group: Employee's pay group.
• Pay Class: Employee's pay class.
• Job Site (Main): Employee's main job site.
• Last Job Site Worked: Most recent work location.
• Last Date Worked: Most recent work date.
• Pay Policy Group: Employee's policy group.
• Pay Item Mapping: Employee's payroll mapping.
• Pay Rate Hourly REG: Regular hourly rate.
• Pay Rate Hourly OT: Overtime hourly rate.
• Pay Rate Hourly DT: Double-time hourly rate.
• Pay Rate Weekly: Weekly salary amount.

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PERMISSIONS

Your role needs to have the Assign/unassign to job site(s) permission activated under Administration > Role Permissions > Employees to be able to assign job sites to employees.

PMs and derived roles must have the Self-assign to all job site(s) permission and be assigned to at least one job site to:

• View the complete list of job sites in their environment.
• Assign themselves to any of these job sites.

If your organization is converted to an enterprise structure, users can only view and access job sites within their organization unit.

• Work Classification: Employee's work classification.

• Ignore Job Site Hours Policy Y/N: Y if the employee's Ignore job site hours policy setting is activated. N if the setting is not activated.

• Role: The role of the employee.

• User Status: User account status: CREATED, NO ACCOUNT, or PENDING.

• Custom Role Permission: Y if any settings under Employee Profile > User account> Role permission have been changed from the employee’s standard role permissions, N if standard.

• External id: Third-party system identifier for employees imported from integrations.

• Last Login Date: Most recent system access.